Question map
Which of the following is/are the function/functions of the Cabinet Secretariat? 1. Preparation of agenda for Cabinet Meetings 2. Secretarial assistance to Cabinet Committees 3. Allocation of financial resources to the Ministries Select the correct answer using the code given below.
Explanation
The correct answer is option C (statements 1 and 2 only).
The Privy Council Office (Cabinet secretariat) provides support to the Cabinet and its committees including circulating agendas and providing advice to the chairperson of each committee on agenda items[1], which confirms statement 1. The Cabinet Secretariat provides secretarial assistance to the Cabinet and Cabinet[3] Committees, including the Cabinet[2] Committee on Parliamentary Affairs, confirming statement 2.
However, statement 3 is incorrect. The allocation of financial resources to ministries is the function of the Ministry of Finance, particularly through the budget-making process and the Department of Expenditure. The business of the Cabinet Secretariat is allotted to the Prime Minister[4], and its primary role is to facilitate Cabinet functioning through secretarial and procedural support, not financial allocation. The Cabinet Secretariat coordinates inter-ministerial matters and ensures proper decision-making processes, but does not handle budgetary allocations.
Sources- [1] https://ciec-ccie.parl.gc.ca/en/investigations-enquetes/Documents/CP1-3-2011-eng.pdf
- [2] https://www.education.gov.in/sites/upload_files/mhrd/files/upload_document/abr_dsel.pdf
- [3] https://www.education.gov.in/sites/upload_files/mhrd/files/upload_document/abr_dsel.pdf
- [4] https://www.education.gov.in/sites/upload_files/mhrd/files/upload_document/abr_dsel.pdf
PROVENANCE & STUDY PATTERN
Full viewThis is a classic 'Functional Segregation' question. It tests if you can distinguish between 'Administrative Coordination' (Cabinet Secretariat) and 'Financial Control' (Ministry of Finance). While specific rules are technical, the elimination of Statement 3 relies on the fundamental Polity principle that the Finance Ministry holds the purse strings.
This question can be broken into the following sub-statements. Tap a statement sentence to jump into its detailed analysis.
States that the Cabinet as a team is assisted by the Cabinet Secretariat, which includes senior civil servants who coordinate the working of different ministries.
A student could infer that an assisting/ coordinating secretariat plausibly handles administrative tasks like compiling items from ministries into an agenda.
Explains that secretaries (civil servants) provide necessary background information to ministers to take decisions and that Cabinet meetings are where collective decisions are taken.
Combine this with the Secretariat's coordinating role to suggest civil servants/secretariat prepare background papers and possibly the meeting agenda.
Describes that interβstate bodies are assisted by a secretariat headed by a secretary to the Government of India, showing a pattern of secretariats providing administrative support.
Using the general rule that secretariats administer and service highβlevel councils, a student could plausibly extend this to the Cabinet Secretariat preparing agendas for Cabinet.
Repeats the pattern that a council is assisted by a secretariat set up to provide support and is headed by a secretary, reinforcing the administrative role of secretariats.
A student could generalize that secretariats of major bodies typically handle procedural tasks (e.g., agenda preparation) and therefore suspect the Cabinet Secretariat does likewise.
- This passage explicitly lists the Cabinet Secretariat and states its function as providing secretarial assistance.
- It names both the Cabinet and Cabinet Committees as recipients of that assistance, directly answering the question.
- This passage notes provision of secretarial assistance specifically to a Cabinet Committee (Cabinet Committee on Parliamentary Affairs).
- It reinforces the general practice of providing secretarial support to Cabinet committees.
States that the Cabinet as a team is assisted by the Cabinet Secretariat, establishing a general rule that the Secretariat supports cabinet-level collective decisionβmaking bodies.
A student could extend this by noting that Cabinet Committees are the cabinet's primary working bodies, so by analogy the Secretariat might also support those committees; verify by checking official Secretariat roles.
Explains that the cabinet works through various standing and ad hoc committees which 'sort out issues and formulate proposals' and 'also take decisions', implying these bodies carry substantial administrative work requiring coordination.
A student could infer committees need administrative/secretarial support for coordination and records, then check whether the Cabinet Secretariat formally provides that support.
Gives a concrete list of active Cabinet Committees, showing the scope and number of such bodies that would plausibly require secretarial servicing.
Knowing the committees' existence, a student could look up procedural norms for each committee to see which institutional unit provides secretarial assistance.
Describes substantive functions of key cabinet committees (political, economic, appointments), highlighting the policy and administrative weight of their work that likely needs formal secretarial facilitation.
A student could use these functions to argue committees need an official secretariat for documentation and coordination and then seek primary sources on which office performs that role.
- States that the business allotted to the Cabinet Secretariat is deemed to have been allotted to the Prime Minister, indicating administrative allocation of departments rather than financial allocation by the Secretariat.
- No mention in this passage of the Cabinet Secretariat controlling or allocating financial resources to ministries.
- Lists the Cabinet Secretariat's functions as providing secretarial assistance and advice to ministries on parliamentary matters, not financial allocations.
- Emphasizes coordination and procedural support roles rather than expenditure management or budgeting authority.
- Describes advisory/legal functions to ministries, indicating the Secretariat's role is advisory and procedural rather than fiscal.
- No mention of the Secretariat allocating financial resources to ministries in this description of functions.
States that the Cabinet Secretariat includes senior civil servants who try to coordinate the working of different ministries.
A student could infer that coordination functions may be administrative rather than financial and check whether budget allocation is typically described as coordination or as a distinct financial process.
Says the Cabinet Committee on Economic Affairs directs and coordinates governmental activities in the economic sphere.
One could extend this by distinguishing the roles of Cabinet committees (policy/economic direction) from formal financial appropriation mechanisms to test if they directly allocate funds.
Explains that Demands for Grants of ministries are considered by Departmentally Related Standing Committees and then discussed and voted in the Lok Sabha.
A student could use this to argue that parliamentary procedures (DRSCs and Lok Sabha voting) are central to allocation of funds, suggesting the Cabinet Secretariat is unlikely to be the primary allocator.
Notes the Prime Minister allocates business among ministers and chairs the Cabinet, indicating distribution of administrative responsibilities is an executive function.
One could infer that allocation of 'business' (administrative portfolios) is separate from financial allocations and thus investigate which body legally controls budgetary allocations.
Describes that councils are assisted by secretariats headed by a secretary to the Government of India, implying secretariats provide administrative support rather than exercise financial control.
A student might contrast the administrative support role of secretariats with bodies explicitly mentioned in budgetary processes to determine if the Cabinet Secretariat allocates funds.
- [THE VERDICT]: Logical Sitter. Statement 3 is the 'poison pill'βfinancial allocation is the exclusive domain of the Ministry of Finance and Parliament.
- [THE CONCEPTUAL TRIGGER]: Union Executive > Administrative Structure > Distinction between Cabinet Secretariat, PMO, and Ministry of Finance.
- [THE HORIZONTAL EXPANSION]: Memorise the Cabinet Secretary's unique hats: 1) Ex-officio Chairman of the Civil Services Board, 2) Head of the Cabinet Secretariat, 3) Custodian of Cabinet Papers. Contrast this with the PMO (political/personal staff) vs. Cabinet Secretariat (institutional/constitutional support to the Council).
- [THE STRATEGIC METACOGNITION]: When studying any high-level body, apply the 'Power Test': Does it make laws? (Parliament). Does it allocate money? (MoF). Does it coordinate process? (Cab Sec). UPSC creates traps by swapping these core powers.
Reference [1] states the Cabinet Secretariat assists the Cabinet and coordinates work across ministries β directly relevant to questions about what the Secretariat does (e.g., agenda-setting).
Understanding the Secretariat's broad coordinating role is high-yield for polity questions on executive support structures; it helps differentiate administrative support functions from political decision-making. Master this by memorising NCERT descriptions and mapping them to questions on institutional roles.
- Democratic Politics-I. Political Science-Class IX . NCERT(Revised ed 2025) > Chapter 4: WORKING OF INSTITUTIONS > Prime Minister and C er and Cer Council of Ministers > p. 66
References [10] and [6] describe who comprises the Cabinet and which ministers attend Cabinet meetings (e.g., ministers of state attend only when invited), a key factor in what items appear on the Cabinet agenda.
Knowing which ministers are core Cabinet members and who is invited informs questions on cabinet decision-making and agenda formulation. UPSC often asks about cabinet composition, collective responsibility, and meeting proceduresβstudy NCERT/Laxmikanth sections on council of ministers and cabinet attendance patterns.
- Democratic Politics-I. Political Science-Class IX . NCERT(Revised ed 2025) > Chapter 4: WORKING OF INSTITUTIONS > Prime Minister and C er and Cer Council of Ministers > p. 65
- Indian Polity, M. Laxmikanth(7th ed.) > Chapter 32: State Council of Ministers > COMPOSITION OF THE COUNCIL OF MINISTERS > p. 332
References [4]/[5] explain cabinet committees handle specific policy domains, implying many matters are dealt with in committees rather than full Cabinetβthis affects what is put before Cabinet.
High-yield for questions on executive efficiency and internal division of labour; distinguishing committee functions from full Cabinet functions helps answer questions about agenda prioritisation and administrative workflow. Learn the major committees and their jurisdictions and link them to Cabinet functioning questions.
- Indian Polity, M. Laxmikanth(7th ed.) > Chapter 22: Cabinet Committees > FUNCTIONS OF CABINET COMMITTEES > p. 221
Reference [1] states the Cabinet as a team is assisted by the Cabinet Secretariat and that it coordinates ministries β directly relevant to any question about what assistance the Secretariat provides.
Understanding the Cabinet Secretariat's mandate is high-yield for UPSC questions on the Union executive and administrative coordination. It links to topics on executive support organs, inter-ministerial coordination, and bureaucratic roles; mastering this helps answer questions on who provides administrative/secretarial support to executive bodies. Prepare by mapping duties of central secretariats across NCERTs and standard polity texts.
- Democratic Politics-I. Political Science-Class IX . NCERT(Revised ed 2025) > Chapter 4: WORKING OF INSTITUTIONS > Prime Minister and C er and Cer Council of Ministers > p. 66
References [2] and [6] outline the nature, list and functions of Cabinet Committees, which is essential context when assessing whether any body provides them secretarial support.
Cabinet Committees recur in polity questions (composition, functions, and decision-making processes). Knowing their types (standing/ad hoc), functions (Political Affairs, Economic Affairs, Appointments, etc.), and membership helps answer linked administrative questions and evaluate institutional support roles. Study by memorising major committees and their functions from standard texts.
- Indian Polity, M. Laxmikanth(7th ed.) > Chapter 22: Cabinet Committees > FUNCTIONS OF CABINET COMMITTEES > p. 221
- Indian Polity, M. Laxmikanth(7th ed.) > Chapter 22: Cabinet Committees > LIST OF CABINET COMMITTEES > p. 220
References [1] and [10] describe ministry secretaries and the secretariat organisation β useful for distinguishing between ministry secretariats and bodies like the Cabinet Secretariat when asking about 'secretarial assistance'.
Questions often probe the administrative structure beneath ministers (secretaries, secretariats). Grasping this helps differentiate departmental secretariats from central coordination bodies, enabling precise answers on who provides administrative support. Revise by comparing roles of ministry secretaries and central secretariats across sources.
- Democratic Politics-I. Political Science-Class IX . NCERT(Revised ed 2025) > Chapter 4: WORKING OF INSTITUTIONS > Prime Minister and C er and Cer Council of Ministers > p. 66
- Geography of India ,Majid Husain, (McGrawHill 9th ed.) > Chapter 15: Regional Development and Planning > 1. The First-Level Planning > p. 55
Evidence explicitly describes the Cabinet Secretariat as assisting the Cabinet and coordinating the working of different ministries, which is about administrative coordination rather than financial allocation.
Understanding the Cabinet Secretariat's core function helps distinguish administrative/secretarial roles from executive or financial powers β a common UPSC question area. Master the Secretariat's mandate by comparing its coordination role with agencies that have financial authority; use constitutional and institutional descriptions to answer difference-based questions.
- Democratic Politics-I. Political Science-Class IX . NCERT(Revised ed 2025) > Chapter 4: WORKING OF INSTITUTIONS > Prime Minister and C er and Cer Council of Ministers > p. 66
The Cabinet Secretariat functions under the direct charge of the Prime Minister, but the administrative head is the Cabinet Secretary. A likely future question: The Cabinet Secretariat is responsible for the administration of the 'Government of India (Transaction of Business) Rules, 1961' and 'Allocation of Business Rules, 1961'.
Use the 'Purse String Logic'. In the Indian system, financial allocation is a fortress guarded by the Ministry of Finance (Department of Expenditure) and Parliament. No administrative secretariat (Cab Sec, PMO, or Home) has the power to 'allocate financial resources' to other ministries. If you see 'Allocation of Funds' attributed to anyone other than MoF/Planning bodies, eliminate it immediately.
Mains GS-2 (Governance): The Cabinet Secretariat is the institutional glue for 'Collective Responsibility' (Article 75). By recording minutes and agendas, it ensures that decisions taken by the Cabinet are binding on all Ministers, preventing policy fragmentation.